Grow your physiotherapy practice with Vitena
Get found by new patients, let them book online 24/7, and run your clinic — appointments, patient records and reminders — all in one place. Free to start.
Free to start • No credit card required
Everything your physiotherapy clinic needs
All features are included in every plan.
Get found by new clients
Your profile appears in the Vitena directory. New clients filter by city, specialty and language, find you, and book directly.
Your own public page, in your colours
A page that is yours, not a listing in someone else's template: your logo and colours, what you treat, your team, your locations and opening hours, and a booking button. No "powered by" badge, on the free plan as well. Each practitioner in a clinic also gets their own sub-page you can share on its own.
Online booking, 24/7
Let clients book and reschedule appointments themselves through your own booking page, with real-time availability.
Google Calendar, per practitioner
Each person connects their own Google Calendar, so a confirmed appointment appears there and an online visit gets its meeting link automatically. One connection per practitioner, not one for the whole clinic — nobody has to share a calendar to avoid a double booking.
Scheduling & reminders
Smart appointment scheduling with automatic reminders — fewer no-shows and fewer phone calls. The reminder on your client's phone can even speak in your practice's own voice.
Reminders that speak in your practice's voice
The reminder that arrives on your client's Android phone can say a sentence you wrote yourself — "a reminder from Green Clinic" — instead of a generic chime. You type the sentence, the system speaks it, and you listen before publishing; if you don't set one, the ordinary notification sound plays. No recording, no microphone, nothing to produce.
Reception & waiting room
Check clients in at the desk, call the next one with one button, and let the screen in your waiting room announce them by name. No extra hardware — your own television will do.
Patients check themselves in
Leave a check-in screen on any tablet, laptop or old phone by the door — or let patients check in from their own phone through the reminder email. It writes the same arrival your receptionist would, so the board and the waiting-room screen light up either way. Nothing to buy, nothing to install.
Informed consent
Send a versioned consent form before the visit and let the patient sign it on their own phone, or hand them a tablet at the desk. Attach a consent to a service and it goes out by itself; the signed text, the signature and the evidence trail are kept as a PDF.
How consent works, and why it holds upReception messages & AI receptionist
Visitors ask from your public page — "do you take my insurer", "what does a cleaning cost", "anything Thursday evening" — and it lands in your inbox instead of a personal WhatsApp. Switch on the AI receptionist and it answers out of hours using only what you have published: your hours, services, prices and free slots. It never gives health advice and hands anything it is unsure about to a person.
Client records
Organize client profiles, history and progress — everything in one place, accessible from anywhere.
One screen per visit
Everything the visit needs in one place: the note, the progress chart and a one-click branded PDF report, linked to the appointment and saved as you go. A visit can carry several line items — a filling plus a scale-and-polish, laser plus aftercare — each with its own quantity and the price as it stood that day, so a later price rise never rewrites an old bill and a procedure charged twice is visible.
Notes & templates
Document each session with custom note templates, file attachments and progress tracking over time.
Forms, questionnaires and validated scales
Eight question types and 17 ready templates across six disciplines, including validated scales — PHQ-9, GAD-7, WHO-5, ODI, MDAS, MEDAS, Fitzpatrick, M-CHAT-R. They score themselves and flag a risky answer, can go out by themselves when someone books, and the answers land in the client's record and portal. You only ever see the templates for your own profession.
Measurements and progress over time
Track the numbers that matter in your work — add your own fields where the standard ones do not fit — and see them as a curve rather than a column of dates. The same chart goes into the client's report and their portal, which is usually the moment they realise they are getting somewhere.
Professional PDF reports
Generate clean, branded PDF reports and share them with your clients in one click.
Client portal
Give clients their own portal for appointments, documents and progress — no app download required.
On the phone, not just the desktop
Vitena runs in any browser, and your clients can also have it as an Android app: their appointments, documents and reminders arrive as a notification on their phone rather than an email they may not open. Nothing to install for them to get started — the portal works from a link first.
An AI assistant for the writing, not the deciding
It drafts the note you would have typed, summarises where a client has got to, and for nutrition professionals builds and adjusts a meal plan. Every draft is yours to read, change or throw away before it is saved — nothing reaches a client on its own. It runs on a monthly credit allowance, and the free plan gets a small one so you can see what it does before paying for it.
Services & prices
Define what you offer, how long it takes and what it costs — per practitioner if you need to. Publish it as a price list so clients know before they book.
Insurance & contracted payers
List the insurers you work with so clients can filter by their own cover, and let each one carry its own agreed tariff. No policy lookups — your declaration, your rates.
Collections & receivables
Record what you have been paid and what is still owed — including what an insurer still owes you — in any currency, and export it for your accountant. Vitena does not process the payment itself; it keeps the record straight.
Team, roles & locations
Give everyone their own login instead of a shared one. Your receptionist books, checks patients in and runs the waiting-room screen — without being able to open a single clinical note. Practitioners keep their own calendar and their own records, and you manage seats and locations as the practice grows.
Partner programme
Refer a colleague and earn a commission for as long as they stay. Open to everyone, including free-plan accounts.
How the partner programme worksTreatment & exercise plans
Plan treatments and home exercises for each patient, and keep the whole course of care in one place.
Progress tracking
Record assessments and outcomes over time so patients see how far they've come.
Choose Your Plan
Simple, transparent pricing that grows with your business. Start free, upgrade when you're ready.
Start free, no credit card • Paid plans include a 30-day free trial • Cancel anytime
Free
Everything up to the moment the client arrives — free forever, no credit card
Solo
Perfect for solo practitioners
Everything in Free, plus:
Standard
Ideal for growing practices
Everything in Free, plus:
Custom
Build your perfect plan
Everything in Free, plus:
*Generous fair-use limits apply. See Terms of Service for details
All plans are built to GDPR — encrypted storage, per-user access, private client links, and one-click data export or deletion — plus automated backups and a 99.9% uptime guarantee.
Ready to grow your physiotherapy practice?
Create your free clinic page and start taking online bookings today.