Your whole clinic on one screen

A calendar for every colleague, one shared client record, and a single clinic page that takes bookings. For practices with more than one health professional.

Set up your clinicFree for 3 people, no credit card Discover all features →

Sound familiar?

Everyone keeps their own calendar, and the front desk has to guess who is free

A client's history depends on which colleague you happen to ask

New clients arrive through direct messages instead of a booking page

Every colleague who joins means setting everything up from scratch

Nobody in the treatment room knows who is already sitting in the waiting room

Vitena runs all of it from one place — with everyone in their own seat.

Made for a clinic, not a rebranded solo tool

One team, one panelInvite your colleagues as practitioners or front-desk assistants. Everyone works in the same clinic with their own login.

A calendar for each personEveryone sets their own hours and can sync their Google Calendar. Clients choose who they want when they book.

Client records the clinic sharesOne file per client — notes, sessions, reports and appointments together. A colleague covering for someone opens the same record.

Several disciplines under one roofA dietitian, a physiotherapist and a psychologist can share one clinic — each one gets the tools of their own profession.

Roles that match a clinicManagers run the clinic and its billing, practitioners work with their own clients, and the assistant runs the front desk — booking, check-in and the waiting-room screen — without being able to open a single clinical note.

One clinic page — everyone listed tooA public page with your team and every location, and a separate directory listing for each practitioner so new clients find them by name.

AI takes the repetitive partDraft plans, summarise a client's progress and turn session notes into something readable — so a busy team spends its hours with clients instead of paperwork.

The part a solo tool never has: your front door

A clinic is a door, a waiting room and someone at the desk. All of this works on the free plan too — you can run your reception before you pay us anything.

The desk sees who is in the buildingOne board: who has arrived, who is waiting, who is in a room. The practitioner calls the next patient with one button and the waiting-room screen announces the name out loud — on the television you already own. No ticket printer, no queue terminal.

Patients check themselves inLeave a check-in screen on a tablet by the door, or let people check in from their own phone on the way. It writes exactly the arrival your receptionist would, so nobody has to reconcile two systems — and you can still send everyone to the desk first when a payment or a signature is due.

Consent signed before they sit downAttach a consent text to a treatment and the request goes out by itself once the visit is booked. The patient signs on their own phone — no account, no password — and the signed text is frozen into a PDF with its evidence trail. A missing signature shows on the desk board instead of stopping the visit.

Questions stop landing in a private WhatsApp"Do you take my insurer?", "what does that cost?", "anything Thursday evening?" — asked from your clinic page, answered in your clinic inbox, visible to whoever is on the desk. Switch on the AI receptionist and it answers out of hours from what you have published, never gives health advice, and hands anything else to a person.

Set up your clinicFree for 3 people, no credit card

Your clinic page

A page that shows the whole team, not just one name

Your clinic gets one public address with your team, your locations and your opening hours. Each practitioner also has their own sub-page, so you can share a colleague's link directly.

A clinic's public page with its team of practitioners

Adding a colleague

Add someone in a minute — they finish the rest themselves

Pick their role and their profession, send the invitation. They add their own photo, introduction and working hours, and appear on the clinic page ready to be booked. You are not the one filling in someone else's profile.

Inviting a colleague to the clinic with a role and a profession

Online booking

Clients book the right person, at a time that is really free

Booking runs off each person's own hours, so no one is offered a slot they cannot take. Reminders go out on their own, and the appointment lands on the right calendar.

Choosing a practitioner and a time on the clinic booking page

What it costs for a team

FreeUp to 3 people

Three seats, a clinic page, online booking, shared client records — and the whole front office: the desk board, the waiting-room screen, self check-in, consent and the reception inbox. No card, no time limit. Start today, invite the rest of the team as you go.

Growing clinic€15 + €9 per person

Per month, up to 25 people, everything included. Add or remove colleagues as your team changes; longer terms cost less.

Set up in an afternoon

No credit card required

Your team can each work in their own language

Cancel anytime

Bring the whole clinic together in one place

Set up your clinicFree for 3 people, no credit card

Working on your own?
See the version for solo practitioners →