Management

Account Settings - Profile, Branding and Business Setup

Set up your profile, branding, working hours and business preferences.

Consultant Profile Settings

Each consultant manages their own profile. The information shows up inside the system and on your public profile.

Editable fields:

  • Profile photo
  • First name, last name, and title
  • Email address and password
  • About text
  • Areas of expertise (suggestions provided or add your own)
  • Education and certifications
  • Languages you serve in (Turkish, English, Spanish, German, French, Italian, Arabic, Russian)
  • Standing Meeting Link: A persistent meeting URL for Google Meet, Zoom, or your preferred platform. Used automatically for online appointments and sent to the client by email
  • Visible on Public Profile: Controls your individual visibility — you can opt out even when the business is published

Prices and Payment Up Front

Everything a client pays is set in one place: the Price List in the menu. Profile settings no longer hold a fee.

  • Price per service: the practice price, and a different price for one practitioner if needed
  • Default service for online booking: used when a client books without choosing a service; its price is shown as your fee on your web page and in the directory
  • Payment up front: set per service — a deposit or the full price, by bank transfer or by card through Vitena. A first visit can ask for a deposit while a follow-up asks for nothing
  • Payment deadline: one setting for the whole business, above the price table. A booking that is not paid in time is cancelled and the slot opens again
  • Appointment duration: Profile Settings → Working Schedule

Business Settings (Administrator)

The business administrator configures the settings that apply to every team member:

  • General Settings: Timezone, default reminder times
  • Locations: Workplace definitions (office-1, office-2, home office), each with address and weekly schedule
  • Public Profile: Business name, motto, logo, description, contact details
  • Social Media: Instagram, LinkedIn, X, and WhatsApp links shown on the public profile
  • SEO Settings: Page title, keywords, and meta description for the public profile
  • Visibility Toggles: Allow Online Booking, Show/Hide Consultant Profiles, Publish/Unpublish Public Profile

Custom Fields and Report Customization

Two powerful customization tools for the business administrator:

  • Custom Fields Management (/app/custom-fields): Add custom fields to client profiles across 10 field types (text, number, date, dropdown, multi-select, email, phone, URL, checkbox, long text). Start fast with 8 ready industry templates (Diet, Physiotherapy, Psychology, Veterinary, Beauty, Life Coaching, Yoga, Child Development).
  • Report Customization (/app/settings/report-customization): Brand your PDF reports — logo placement, brand colors, header/footer editing, and ready report templates.

Work Schedule

Each consultant sets their own weekly work schedule. The schedule is automatically reflected in the online booking system.

  • Multiple time slots can be defined per day
  • Work/off selection for each day
  • Online or in-person appointment preference
  • Location selection (different locations per day)
  • Schedule exceptions: holidays, days off
Tips
  • Pre-define exception days to automatically block them in the online booking calendar
  • Check "Visible on Public Profile" in your profile settings to appear publicly

Notification Preferences

Customize appointment reminders. You can set the reminder time to 5, 10, 15, 20, or 30 minutes before.

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Sık Sorulan Sorular

Business name, logo, description, areas of expertise, working hours, locations, consultant profiles, and an online booking button are displayed. All information can be edited from business settings.

Yes. You can define multiple locations (workplaces) from business settings. Each location can have its own address and work schedule.

Under Consultant Profile Settings → Professional Information, fill in the "Standing Meeting Link" field with your Google Meet, Zoom, or preferred platform URL. Every appointment marked as online reuses that link automatically.

Yes. From /app/custom-fields you can add custom fields across 10 field types (text, number, date, dropdown, multi-select, email, phone, URL, checkbox, long text). 8 ready industry templates (Diet, Physiotherapy, Psychology, Veterinary, etc.) give you a fast start.

Yes. From /app/settings/report-customization you can adjust logo placement, brand colors, and header/footer text. Every report ends up looking like a professional clinic document.

Sık Sorulan Sorular

Business name, logo, description, areas of expertise, working hours, locations, consultant profiles, and an online booking button are displayed. All information can be edited from business settings.

Yes. You can define multiple locations (workplaces) from business settings. Each location can have its own address and work schedule.

Under Consultant Profile Settings → Professional Information, fill in the "Standing Meeting Link" field with your Google Meet, Zoom, or preferred platform URL. Every appointment marked as online reuses that link automatically.

Yes. From /app/custom-fields you can add custom fields across 10 field types (text, number, date, dropdown, multi-select, email, phone, URL, checkbox, long text). 8 ready industry templates (Diet, Physiotherapy, Psychology, Veterinary, etc.) give you a fast start.

Yes. From /app/settings/report-customization you can adjust logo placement, brand colors, and header/footer text. Every report ends up looking like a professional clinic document.